PartsCreditSee a sample

PartsCredit for independent repair groups

The only parts reconciliation service that follows every missing return and core credit to the supplier’s statement.

Built for independent multi-location groups, starting in the United States, where suppliers and statement formats are the most uniform.

See a sample
Two people at the parts counter of an independent repair shop, going through paper statements and a spreadsheet
PartsCreditSample

Findings report

One location, two suppliers, one month of records

ItemOn statementCredit
  • Alternator coreSupplier ANot on statement–
  • Brake caliper coreSupplier ACredited$41.00
  • Starter, wrong-fit returnSupplier BNot on statement–
  • Door lock actuator, returnSupplier BNot on statement–
  • Brake caliper core, second returnSupplier ANot on statement–

If it isn’t on the supplier’s statement, it isn’t in our report.

Missing returns

A return the supplier never acknowledged is followed from your returns log until it shows on a statement.

Core credits

Each core you sent back is matched to its credit memo, then to the line on the supplier’s statement.

Supplier statements

The statement has the last word. We report the amounts the supplier has actually credited, and nothing else.

Hands holding a tablet that shows a supplier statement, with paper invoices on the workbench beside it

What you send us

PartsCredit is a managed service backed by software. You upload the records you already keep, as PDF, spreadsheet or CSV.

  • Invoices
  • Return receipts
  • Credit memos
  • Supplier statements
  • Returns logs

Every return, followed to the statement

The supplier’s statement is where a return either counts or doesn’t. That is where we stop.

See a sample
A manager points at a laptop screen while a colleague works through records in a small back office
Statement, Supplier ASample
  • Parts invoice$212.40
  • Core credit memo$41.00
  • Parts invoice$96.15
  • Parts invoice$158.80
  • Return credit$27.00
  1. Step 1

    You upload your records

    Invoices, return receipts, credit memos, supplier statements and returns logs, as PDF, spreadsheet or CSV.

  2. Step 2

    We follow each return

    Every missing return and core credit is traced from your records to the supplier’s statement.

  3. Step 3

    You get the findings

    A findings report of what the supplier has actually credited, plus drafted enquiries for the rest.

PartsCreditSample

Findings report

One location, two suppliers, one month of records

ItemOn statementCredit
  • Alternator coreSupplier ANot on statement–
  • Brake caliper coreSupplier ACredited$41.00
  • Starter, wrong-fit returnSupplier BNot on statement–
  • Door lock actuator, returnSupplier BNot on statement–
  • Brake caliper core, second returnSupplier ANot on statement–
  • Starter coreSupplier BCredited$27.00

Sample report. The items and suppliers are made up.

A findings report you can check against the statement

For a group with one location and two suppliers, the report lists every return and core credit we followed, and where each one stands.

An item the supplier has credited shows the amount credited. An item that is not on the statement says exactly that, with the supplier beside it.

Enquiries, not fights

For each item that is not on the statement, the pilot includes a drafted enquiry to the supplier. It asks one plain question: where does this credit stand?

You read the drafts and decide what goes out.

Sample drafts. The items and suppliers are made up.

PartsCreditSample

Drafted enquiries

DraftedAll items
All suppliersNot on statement
  • Used alternator core on a workshop benchDraft

    Alternator core

    Could you confirm where the credit for this core return stands on your statement?

    To: Supplier A

  • Starter motor on a workshop benchDraft

    Starter, wrong-fit return

    We returned this starter as a wrong fit and see no credit memo. Could you check?

    To: Supplier B

  • Door lock actuator with wiring harnessDraft

    Door lock actuator

    We have the return receipt. Could you tell us where the credit for this return stands?

    To: Supplier B

  • Remanufactured brake caliper on a workshop benchDraft

    Brake caliper, second return

    The first return was credited and the second is not on the statement. Could you look into it?

    To: Supplier A

One price, in US dollars

The paid pilot is one location, two suppliers and one month of records.

What you send

Records you already keep, as PDF, spreadsheet or CSV.

  • One location
  • Two suppliers
  • One month of records

What you get

Two documents, written in plain words.

  • A findings report
  • Drafted enquiries to your suppliers

$250

Paid pilot, one-time. Fixed price.

Every missing return and core credit, followed to the statement.

We report only what the supplier has actually credited.

See a sample